Hi, I would like to introduce to you Mr. Tomorrow and Mrs. Now, we are all probably quite familiar with them. Mr. Tomorrow always tells you to procrastinate things - “Don’t do it now, you can do it later". The superpower of Mr. Tomorrow is laziness, he knows we wish to relax so he manipulates us to relax and enjoy the moment.
On the other side, there is Mrs. Now, always in a rush to complete everything, jumping from one topic to another. Her superpower is uncertainty, you cannot choose what is more important, not due to complexity, but because you are flooded with information, unable to notice you need to make a choice. Mrs. Now always tells you “oh, you have got to do that right away - it's so important, so you must quit everything else and do it now”.
The problem with them is obvious, you just cannot get things done. Whether you're postponing for tomorrow or trying to get everything done at the same time. you probably have a problem accomplishing your tasks and goals. Just like anything else in our lives, time should be managed and not allowed to fly by unsupervised.
David Allen is a productivity consultant best known as the creator of a time management method known as ’Getting Things Done’ (GTD).
One of GTD' rules is ‘The Two-Minute Rule’, according to Allen "If you determine an action can be done in two minutes, you actually should do it right then because it’ll take longer to organize it and review it than it would be to actually finish it the first time you notice it. If you don’t avoid the question about what’s the next step, lots of two-minute items could be done right then." Now, there are many times that you have a next step that is going to take more time, like drafting a new big report. According to David "you wouldn’t want to do that in two minutes. It’s a good idea to keep a whole lot of little things to do when you get those little windows of time, like clean up old e-mails, or purge some of your files." In these cases, you better keep all tasks in one place so you can get back to them when you have time.
Okay, so now that we know we need a tool to manage our time to achieve our goals and targets, all that is needed is to use the notes on our smartphone, or if we are old-fashioned we can use a notebook. However, another point that needs attention is that these days everything happens fast and in collaboration. Thus, we are need to share information and work together. For this, we need a tool that allows more than just keeping track on tasks, but also allows clear communication about the progression their fulfillment.
With QM7 you can do it all, from collecting your ideas, tasks and track small projects, to using a collaborative tool to interact with your team when needed. Just simply add a new task - and when the time is right you choose when and to whom you wish to forward it and get it done.
To know more about David Allen's method you are welcome to watch this short video
To request a demo of QM7 click here.